Board Management Software
Manage Company Governance with Board.Vision
Board.Vision is adopted in a wide range of industries to enhance corporate governance. These include banks, asset management firms, healthcare providers, transportation companies, property developers, corporate holding companies and more.
As a digital activity management platform, Board.Vision enhances board governance by creating a system of record for corporate activities, improving board effectiveness through collaboration and workflow and supporting decision-making with artificial intelligence (AI).
Board.Vision
Trusted by Singapore’s Leading Organizations
Board.Vision is the enabling technology behind Trusted Services’ Corporate Secretarial services support for some of Singapore’s largest and most prestigious companies over the past 30 years
Local Leadership
Entirely designed and developed in Singapore for Singapore companies, Board.Vision is a proprietary tool marketed by Trusted Services
Enterprise Security
Certified to the highest global standards, Board.Vision provides a highly secure, encrypted and “hermetically sealed” environment for boardroom meetings to take place. Data is kept in encrypted form within the application and this minimizes CIA (Confidentiality, Integrity & Availability) risks as compared to using paper or other editable forms incl. email and open PDF
Notable Clients
Board.Vision is currently the platform of choice for many prominent companies in industry sectors as wide ranging as financial services, manufacturing, info technology, government and transportation including:
- City Developments Limited
- Surbana Jurong Consultants
- Singapore Mass Rapid Transit (SMRT)
- Hong Leong Asia
- Temasek Foundation Ltd
- Gas Supply Pte Ltd
- Ensign Infosecurity
- Singapore Storage and Warehouse
- International Maritime Carriers Group
- Fullerton Financial Holdings
- Singapore Zoological
- Nurasa Pte Ltd
- Seatown Holding
- Pavilion Capital Holdings
- IMC Industrial Group
Board Effectiveness
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Board.Vision enables board members and management to access the latest board papers securely anywhere using any device, online or offline.
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Board members have the ability to collaborate with other members of the board and management by sharing their remarks and feedback before the meeting. Board.Vision also gives board members the option to make private notes for their own reference.
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Board resolutions can be securely approved from anywhere. The corporate secretary can view and finalise all approvals in Board.Vision without manual tracking.
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Meeting scheduling capabilities in Board.Vision improve and streamline planning for board meetings. Personal Assistants of board members are able to access and plan availability as well as propose dates that are visible to all board members. All members can view each other’s availability and vote for their preferred date(s).
Board Governance
Board.Vision can manage multiple business entities on a single platform. Access rights can be assigned to individual users and all of their activities and actions recorded for reference. This enables the company to have a single source of truth with a proper system of record.
With this capability, the company does not need to search through different files and folders for records of corporate activities or actions taken.
Board Decision Support System
Board members need to be knowledgeable about a diverse range of topics to play an effective role. Board.Vision helps support this by using artificial intelligence (AI) to deliver a summarized readout of the board papers. It also provides guided prompts to the board members to highlight key points and comments that are relevant to the discussions
Integrated SmartSign
The ability to create a document for external e- signature is integrated into Board.Vision. This feature greatly facilitates the board meeting management process and can also be extended for company-wide use, making for a cost-effective e-signature platform as well.
Enterprise-Grade Security
Designed to operate securely as a Board Management Portal. Security is built into the platform throughout the process flow from user access, to sharing of information among participants, and finally to the tracking of online approvals. Approvals are logged using an authenticated process with “non-repudiable” certificate of completion.
Compliance Standards
Board.Vision is accredited with global and local certifications for information security management by ISO and the Cyber Security Agency (CSA) of Singapore.
Advanced Annotation & Review
Meeting participants can make notes and annotate on board papers and these notes can then be shared for collaboration with others or simply retained for personal reference
Local Expertise, Global Standards
All documents can be securely and quickly circulated by the Company Secretary or meeting organizer, and any comments, changes or approvals can be shared and tracked for filing purposes. Documents can be accessed either online or offline, and with SmartSign, they can be signed remotely and safely without any external applications
Efficient Meeting Management
Meetings can be organized efficiently with the Smart Meeting Scheduler, and attendees can be notified and given immediate access to any documents from a centralized & secured location
Advanced Annotation & Review
Meeting participants can make notes and annotate on board papers and these notes can then be shared for collaboration with others or simply retained for personal reference
Purpose-Built for Every Stakeholder
Board.Vision caters to the needs of all Board and meeting stakeholders incl. directors, company secretaries, managers and even auditors. Its compelling list of features was developed and continuously updated with input from these users over the years.
For Board Members
Meeting participants generally want convenient access to meeting documents whether online or offline. They want to be able to vote on upcoming meeting dates, act on approvals with real time notifications in a secured application and collaborate with other members.
For Company Secretaries
As organizer of the meeting, Company Secretaries want to use meeting & event features to help them schedule attendance, circulate board papers and manage resolution approvals in a secure and centralized manner. They should also be able to exclude members from voting on certain resolutions if needed and track approvals for audit & reporting purposes.
For Management Teams
Board.Vision presents an integrated platform for centrally managing meetings of all types. From deciding who and when to meet to sharing sensitive information in a secure manner to tracking approvals on an auditable basis. The platform’s highly secure environment and its ability to operate on any device and in any location makes for an indispensable tool for any management team.
Enterprise-Grade Security
Designed to operate securely as a remote meeting activity management tool. From user access to the meeting to sharing of information between participants to the tracking of online approvals, security is built into part of the platform
Data Protection
All meeting interactions happen in a highly encrypted and “hermetically sealed” environment which does not leave any digital footprint on end user devices. Data is centrally stored and handled
Access Control
Meeting organizer has full control of participants – who, when and what they can access, and approvals are logged using an authenticated process with “non-repudiable” certificate of completion
Compliance Standards
Board.Vision is accredited with global certifications for information security management for virtual boardroom software solutions by ISO and the Cyber Security Alliance (CSA) of Singapore.
Why Choose TSV
Trusted Services understands you corporate governance needs better than anyone else! We will bring to bear over 30 years of experience in helping Singapore’s largest companies with their corporate secretarial requirements.
Local Expertise, Global Standards
Board.Vision was designed, developed and supported by experts in Singapore to meet exacting information management standards set by global certification bodies like ISO
Dedicated Support
Solution experts and customer success personnel are all based in Singapore to provide the highest level of pre- and post-sales support
Integration
The platform was built as a all-in-one solution to companies’ meeting activity management needs. It is therefore capable of undertaking a myriad of tasks that an organizer would need to schedule a meeting incl. circulation of secure documents, approvals of decision papers, e-signing of resolution papers, collaboration between participants, etc.
Minden International Holdings
Knowledgeable and attention to detail
I have been working with Trusted Services for more than a year with their Corporate Secretarial Services team of Carine, Kelly, Siti and Richmond. They have always been responsive and knowledgeable and their attention to detail is impressive. Board.Vision has also made hunting for wet-ink signatures for director resolution a thing of the past. All approved resolutions are easily accessible on the online system.
TPC (Tsao Pao Chee)
User-friendly and intuitive platform
We started using Board.Vision several months ago and it has become an invaluable tool for managing our many board and committee meetings. Not only is the platform user-friendly and intuitive, but the Trusted Services team is also always ready to provide training and address our concerns quickly. The support given to help us get the platform up and running has been excellent!
SMRT Corporation Ltd
Exceptional service and responsive support
Trusted Services exceptional service and Board.Vision software have streamlined our meeting scheduling, record keeping and compliance processes. Their responsive support also ensures a smooth onboarding for the Corpsec Team. Trusted Services is our trusted partner in our digitization and Kaizen journey. We recommend Board.Vision to those seeking a more digital planning and collaboration platform.
Our Clients
Read Our clients’ experiences
FAQs
Frequently Asked Questions
Board.Vision is a cloud-based software solution that helps companies streamline meeting scheduling, record keeping and compliance processes in one integrated platform. A company can achieve high levels of security and sustainability, and allow its users to collaborate seamlessly using almost any device and in any location
Certified to global standards, Board.Vision provides a highly secure, encrypted and “hermetically sealed” environment for board activities to take place. Data is kept in encrypted form within the application and this minimizes CIA (Confidentiality, Integrity & Availability) risks as compared to using paper or other editable forms including email and open PDF
Documents can be accessed offline from the iPad App. However, to realise the full potential of Board.Vision in collaborating and interacting with other meeting participants, users need to be connected via a reliable, secure data connection
Board.Vision can be used by almost any organisation in any industry sector where there is a need to perform meeting scheduling, approvals, record keeping and compliance processes in one integrated platform. It is designed for ease of use by all meeting stakeholders including Directors, Corporate Secretaries, Managers, PAs and even Auditors.
Board.Vision has become the indispensable governance, compliance and collaboration software platform of choice for some of the largest & most prestigious companies in Singapore. With regards specifically to compliance, Board.Vision has a number of key enabling features:
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Secure “sealed” environment so that users can maintain, view and exchange endto-end encrypted information with minimal risk to confidentiality, integrity and availability
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Authenticated approval process. Approvals are managed to ensure the highest level of governance & auditability with ETA compliant secure E-signature and nonrepudiable Certificate of Completion (CoC)
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Integrated e-signature application. With its in-built SmartSign feature, external process participants can be sent documents, such as contracts, for signing without the need for multiple credentials or handling of documents.
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Board.Vision has evolved over the years to be a leading governance, compliance and collaboration software platform in Singapore. As its owner and software developer, Trusted Services continues to enhance Board.Vision with inputs from its customers and has made great strides in making it an integral part of board and management activities. Some of the key features that differentiate the solution from the rest of the board management solutions out there:
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secure “sealed” environment so that users can maintain, view and exchange end-to-end encrypted information with minimal risk to confidentiality, integrity and availability
-
authenticated approval process. Approvals are managed to ensure the highest level of governance & auditability with ETA compliant -secure E-signature and non-repudiable Certificate of Completion (CoC)
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single platform to handle groupings of related business entities. Through the business user and administrator dashboards, directors and administrators can manage multiple entities from a single personalised dashboard and therefore maximize productivity and minimize errors
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integrated e-signature application. With its in-built SmartSign feature, external process participants can receive documents, such as contracts, for signing without need for multiple credentials or handling of documents.
-
Board.Vision has evolved over the years to be a leading governance, compliance and collaboration software platform. As its owner and software developer, Trusted Services continues to enhance Board.Vision with inputs from its customers. Some of the key features that differentiate the solution from other board management solutions out there:
-
secure “sealed” environment so that users can maintain, view and exchange end-to-end encrypted information with minimal risk to confidentiality, integrity and availability.
-
authenticated approval process. Approvals are managed to ensure the highest level of governance & auditability with ETA compliant -secure E-signature and non-repudiable Certificate of Completion (CoC).
-
single platform to handle groupings of related business entities. Through the business user and administrator dashboards, directors and administrators can manage multiple entities from a single personalised dashboard and therefore maximize productivity and minimize errors.
-
integrated e-signature application. With its in-built SmartSign feature, external process participants can be sent documents, such as contracts, for signing without the need for multiple credentials or handling of documents.
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As Board.Vision is a SaaS (Software-as-a-Service) product, the implementation process is straightforward. Once a client’s requirements are known, the solution will be configured by Trusted Services to meet the client’s needs and access will activated. Users need only access the system via a supported browser, or through the iPhone, iPad or Android Apps. The client’s own administrator users can manage business users and control their access. User training will be done virtually. Post-sales, the client has chat, telephone and email access to Trusted Services’ Customer Experience (CX) team should any issues or queries arise