Why Physical Devices are Essential for a Flawless Annual General Meeting
- Trusted Services
- 2 days ago
- 3 min read
Are you looking for a seamless and efficient way to manage voting during your Annual General Meeting (AGM)?
We've all been there - managing a diverse group of shareholders can be challenging. The traditional paper ballot system often turns what should be a straightforward process into a prolonged and tedious task. This inefficiency not only takes up valuable time but also adds unnecessary stress to the event.
Imagine a solution that combines the efficiency of digital processes with the familiarity of physical voting devices, ensuring all attendees can participate comfortably, regardless of their tech proficiency.
That's where Trusted Services comes in.
Our approach to AGM voting leverages user-friendly physical devices to streamline the process, ensuring that every shareholder can participate effectively and that the meeting proceeds smoothly and stress-free.
Why Paper Ballots are Killing your AGM Efficiency
Let’s be real for a second. We live in a digital world. Yet, so many companies are still relying on paper ballots.
Why?
Usually, it’s fear. Fear that technology will fail, or fear that older shareholders won’t know how to use an app.
But here is the truth: relying on paper is actually hurting your brand.
It’s slow: Manual counting takes forever.
It’s wasteful: It generates mountains of paper waste (bad for your CSR goals).
It’s prone to error: Human error in counting is real.
Trusted Services solves this by offering a hybrid approach. You get a digital platform that supports Bring Your Own Device (BYOD), but you also get the option of providing physical devices to those who need them.
Here is why this strategy works.
1. You get Real-Time Results (No More Waiting)
Imagine finishing a motion and seeing the results tabulated instantly on the screen.
No counting. No "please wait while we verify." Just instant, accurate data.
Our AGM services enable real-time voting. This keeps the momentum of your meeting going and keeps your shareholders engaged. When people see that their vote is counted immediately, they feel more involved in the process.
2. You don’t Alienate the "Non-Tech" Crowd
This is the big objection we hear all the time: "My shareholders are older. They can't scan QR codes."
We get it and that is a valid concern.
If you force everyone to use their own smartphones, you create a barrier. Some people don’t have smartphones. Others just don't feel comfortable using personal devices for official business.
This is where Trusted Services comes in.
We provide physical handheld devices for those who need them.
The Tech-Savvy: They can scan a QR code and vote on their own phone.
The Traditionalist: They get a physical device handed to them.
It empowers your users to choose the method that suits their comfort level. This eliminates barriers and ensures that everyone participates actively, regardless of their tech skills.
3. It’s a Win for Sustainability
Corporate Social Responsibility (CSR) isn't just a buzzword anymore. It’s a requirement.
Printing thousands of ballot papers for a single meeting is the opposite of sustainable.
By switching to our digital voting platform (supported by reusable physical devices), you drastically reduce your reliance on printed materials.
You are aligning your AGM operations with your company’s green goals.
4. It Scales with You (and Saves you Money)
You might be thinking, "This sounds expensive. Do I need to rent proprietary hardware for everyone?"
No. That’s the beauty of it.
Because you aren't solely reliant on renting hundreds of physical devices. You only need them for the attendees who request them.
This makes the approach:
Cost-effective: You aren't locked into expensive proprietary hardware for every single person.
Scalable: Whether you have a small meeting or a massive shareholder gathering, the system adapts.
Logistically Simple: You don't need extensive server setups nor complex maintenance. It just works.
Conclusion
Running an AGM doesn't have to be a logistical nightmare.
You don't have to choose between "modern and efficient" or "inclusive and traditional." You can have both.
By using Trusted Services' mix of BYOD and physical devices, you ensure accurate, instant results while making sure every single voice in the room is heard.
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